E-mail Template

When I sent my initial e-mail out to the team members requesting schedule updates, this is what I wrote; the portion that I will continue to send to them every Monday morning is after the first paragraph.

I always begin the move communication plan with a CC to the location manager on every e-mail, until he asks me to quit. This gives visibility to what we are doing.

Afternoon Mr. Green,

This is the periodic task-update e-mail I will be sending to you throughout the move. These e-mails help everyone to stay on the same page, and keep the entire project moving safely and regularly forward. The replies I will receive from you in response to this e-mail enable us to keep project reports fresh and current for management review and customer satisfaction – and customer satisfaction is key to this project’s success!

These are the tasks that are due for completion or scheduled to begin in the upcoming week on your schedule, as determined by you in November. Please review and update the following items. (I have also attached your schedule for items over the next 15 days; feel free to make any changes to that schedule and forward it back to me.)

Schedule: Tasks due this week, December 1 – December 5:
(These are taken from the "Key Tasks" chart, which is developed from the MSProject schedule that each person filled out, per their WBS.)
These items appear to be past due – let me know if they have been completed, or if their dates need to change.
(Usually overdue tasks are highlighted to draw attention to them. On the Key Tasks chart, they are in Bold Red.)
Task Task Task EBD ECD

Task task task task EBD (estimated begin date) ECD (estimated complete date)

Please provide updates by replying to this e-mail by end of Thursday, December 4th to support the next schedule revision. With updates in hand, I will come onsite to post them in the War Room for review. If a due-date needs to slide, please send me a note, and also let me know why. In addition, include any current or upcoming issue or concerns you may have with these tasks or associated risks.

Thanks so much for your valuable input,

Andrea Jordan